Agenda for the fifth Planning Meeting

1. Opening prayer.
2. Case Statement: agree final document.
3. Follow up: consider the elements of a communication follow up strategy.
   a) Thank you letters.
   b) Writing non response letters.
   c) Handling requests for information.
4. Programme design:
   
   • Prayer:
   Review patterns of prayer and liturgy for programme.
   
   • Preaching and teaching:
   Review preaching and worship programme (including liturgy), especially in regard to different congregations, any hospitality following services and arrangements for returning responses. Confirm arrangements for children and young people.
   
   • Communication and database:
   a) Review literature distribution and administration arrangements.
   b) Finalise financial content of brochure.
   c) Programme publicity agreed.
   d) Update the database for any departures and new arrivals.
   
   • Interaction:
   a) Confirm arrangements for any planned parish visiting. Packs for visitors compiled.
   b) Confirm arrangements for any planned small groups.
   c) Review arrangements for any planned social event(s).
   
   • Leadership:
   a) Arrangements for Planning Group’s own responses, any testimonies, etc.
   b) Briefly discuss any expected issues around forthcoming PCC/DCC discussion of the Leadership paper.
   
   • Treasurer:
   a) Finalise the parish plan (budget) and financial challenges in the case statement.
   b) Review oral/visual presentation material and arrangements.
   
   
5. Go through planning checklist.
6. Go through the additional programme checklist which will assist in finalising the arrangements.
7. Confirm date, time and venue of next meeting.
8. Closing prayer